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CLEEVE PRIOR PARISH COUNCIL

 

Agenda April 

 

To Members of the Council

 

You are hereby summoned to attend a meeting of the Cleeve Prior Parish Council to be held in the War Memorial Village Hall, Cleeve Prior, on Wednesday 12 April 2017 at 8.00pm, for the purpose of transacting the following business only.

 

 

 

Sean Arble

Clerk to the Council                                                                                                                                         7 April 2017

 

AGENDA

 

  1. 1.  APOLOGIES and reasons for absence:

 

  1. 2.  DECLARATION OF INTERESTS:

 

a)     To receive declarations of interest from councillors on items on the agenda.

 

b)    To receive written requests for dispensations for disclosable pecuniary and non pecuniary interests (S33 of the Localism Act 2011) which are to be with the clerk as soon as possible prior to a meeting.

 

c)     TO CONSIDER GRANTING REQUESTS FOR DISPENSATION

 

Requests for dispensation must be made on an individual basis.

 

  1. 3.  MINUTES: To consider the approval of the Minutes of the Meeting held 8 March 2017.

 

  1. 4.  WORCS CO CLLR REPORT:

 

  1. 5.  WDC CLLR REPORT:

 

  1. 6.  PROGRESS REPORTS

 

  1. A.  Rooftop approved the request for a £1000 donation toward the cost of cutting Rooftop land in the village; matter resolved.

 

  1. B.  Evesham Rd footpath scheduled for repair approximately 8 April.

 

  1. C.  T Carr & Cllr Robinson NDP meeting with A Ford on 30.03.17 – see 04.04.17 Chair Robinson email.

 

7. COUNCILLORS’ REPORTS and Future Agenda Items

 

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The meeting will be adjourned for Public Question Time

 

Parishioners are invited to offer their views and question the parish or local councillors on issues on this agenda or raise issues for future consideration at the discretion of the Chairman. The time allocated is at the discretion of the Council/Chairman. When the question time period is closed, the Council request that members of the public make no further contribution to the meeting. This period is not part of the formal meeting; however, brief notes will be appended to the minutes as an aide memoire.

 

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8. PLANNING FOR CONSIDERATION

 

A.17.00493.CU–Upper House, Nightingale Lane: Construction of ménage with drainage fencing

 

9. Pending Planning Decisions

 

A.17.00067.HP–application withdrawn: the Council objected to this application at the February 2017 meeting

 

B. 17.00094.LB–application approved: the Council objected to this application at the February 2017 meeting

 

10. FINANCE

 

A.TO APPROVE PAYMENT SCHEDULE

 

Ref

Chq

Payee

Details

Net

VAT

Total

Chq Total

Date

1

419

S Arble

March 17 salary

£435.55

£0.00

£435.55

 

 

1

419

S Arble

March 17 expenses

£38.97

£0.92

£39.89

£475.44

12.04.17

2

420

Limebridge

1 cut March 17

£211.00

£42.20

£253.20

£253.20

12.04.17

3

421

Npower

1st qtr

£104.68

£5.23

£109.91

 

 

4

421

NPower

1st qtr

£8.70

£0.44

£9.14

£119.05

12.04.17

 

 

Griffiths

 

 

 

 

 

 

 

 

Environmental

 

 

 

 

 

 

5

422

Planning

NDP drafting

£1,750.00

£0.00

£1,750.00

£1,750.00

12.04.17

6

423

Astwood House

NDP design & print

£1,355.00

£0.00

£1,355.00

£1,355.00

12.04.17

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 

£3,903.90

£48.79

£3,952.69

£3,952.69

 

 

  1. B.  To Note March 2017 Income & Expense Report emailed 04.04.17. The Clerk reports that all spending is within budget limits except for the following:

 

  1. WCALC fees were £11.87 higher than projected.

 

  1. There was a £3003.00 overspend from the Memorial Hall Reserve. However, CPPC received reimbursement payments totalling £7874.66 which brings net spending for this reserve well within budget limits.

 

  1. C.  TO APPROVE MARCH 2017 BANK RECONCILIATION emailed 04.04.17.

 

 

Date

 

Date

 

 

 

 

01-Mar-17

to

 

31-Mar-17

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current Account

 

 

 

 

 

add

balance

 

 

 

 

9513.10

 

Deposit Account

 

 

 

 

 

add

balance

 

 

 

 

48423.15

 

Cheques paid

 

 

 

 

 

less

uncleared:

 

#418

 

 

592.92

 

 

 

 

 

 

 

 

 

 

 

 

 

 

equ

Balance C/F

 

 

 

 

57343.33

 

 

 

 

Opening Balance Deposit Account

 

 

48421.29

Add receipts for period

 

 

1.86

Less payments for period

 

 

0.00

Opening Balance Current Account

 

 

5923.39

Less March payments:

 

 

1232.09

Add receipts for period

 

 

4267.88

Less FEB late cleared payments

 

#410

39.00

Closing Balance

 

 

 

 

57343.33

 

11. NEW MOTIONS FOR COUNCIL CONSIDERATION

 

--------------------------------------------------------------------------------------------------------------------------------------------------------------

 

  1. A.    TO CONSIDER CPHT £2500 GRANT APPLICATION FOR SEVERAL EXPENSES REGARDING THE INSTALLATION OF THREE SEPARATE FLUSH TOILETS AT FIELD BARN –see 03.04.17 email

 

  1. B.    TO CONSIDER CPHT £407.56 GRANT APPLICATION FOR 4 SANNCE CAMERAS AND ASSOCIATED EQUIPMENT –see 03.04.17 email
  2. C.    TO CONSIDER APPROVING 2017-18 WCC LENGTHSMAN CONRACT WHICH PROVIDES FOR £1673 OF FUNDING –see 16.03.17 email


 

  1. D.    TO CONSIDER APPROVING 2017-18 LENGTHSMAN SERVICE CONTRACT –see 16.03.17 email. Thecontract calls for a fee of £14 per hour based on 9.5 hours per month and a 5% administration charge for facilitating a WCC function.

 

  1. E.    TO CONSIDER OBTAINING A QUOTE(S) FOR REMOVING THE GRASS IN FRONT OF THE BT BOX

 

OPPOSITE THE KINGS ARMS, LEVELLING AND PLACING DOWN HARD CORE FOR THE PURPOSE OF RESIDENTIAL PARKING –Chair Robinson

 

Contractor to liaise with BT to ensure the depth of the cable is sufficient to proceed without damage to internet/phone lines. Chair Robinson to provide schedule of works.

 

12. CLERK’S UPDATE

 

  1. A.  Correspondence For Consideration (not otherwise noted):

 

  1. P Turner 23.03.17 email (forwarded to Cllrs 03.14.17): Response to CPPC 20.03.17 response to 14.03.17 Formal Complaint

 

  1. B.  Tabled Correspondence (not otherwise noted):

 

  1. P Green 05.04.17 cc email RE clearance of water course and culvert grill just past last properties on Cleeve Road

 

  1. C.  Correspondence Sent (not otherwise noted): none

 

  1. D.  The Clerk reported a pothole on Hoden Lane - #289006

 

E.The Clerk and Chair Robinson made an emergency decision to purchase a new parish council domain name andwebsite host package at a cost of £9.99 plus VAT per month. A parishioner kindly agreed to build the site and help the maintenance of the site at no cost. The decision was taken for three reasons. First, it is imperative that information related to the NDP be readily available for the upcoming public consultation and Inspector examination. Second, the Council has a legal obligation to post certain information in a timely manner. Therefore, the Council via the Clerk and a few other Cllrs should have direct access to a website which it currently does not. Third, the site needs to be live ASAP to meet the requirements above. Therefore, it was deemed necessary to take the decision.

 

F.The Clerk reported an error in the February 2017 Minutes. Minute 365, ref 73 reads £435.00; it should read £435.55.See the amended Payment Schedule below.

 

Ref

Chq

Payee

Details

Net

VAT

Total

Chq Total

Date

 

 

 

Magazine Donation- not 137

 

 

 

 

 

 

 

 

First payment(#404) made to

 

 

 

 

 

76

407

CP Newsletter

wrong account

£436.00

£0.00

£436.00

 

02.02.17

70

408

Handicare

Memorial Hall Stairlift

£1,655.00

£331.00

£1,986.00

 

02.02.17

71

409

T Hunt

Dec-Jan lengthsman

£161.00

£0.00

£161.00

 

08.02.17

72

410

Memorial Hall

Rent Oct-Dec 2016

£39.00

£0.00

£39.00

 

08.02.17

73

411

S Arble

Clerk Jan 17 wage

£435.55

£0.00

£435.55

 

 

73

411

S Arble

Clerk Jan 17 expenses

£32.28

£0.00

£32.28

£467.83

08.02.17

 

 

 

Mileage for 10.01.17 Halmark

 

 

 

 

 

74

412

S Robinson

Hulme meeting 50 miles

£20.00

£0.00

£20.00

 

08.02.16

 

 

 

Insurance Premium Increase to

 

 

 

 

 

75

413

AON

cover Wharf Furniture

£28.09

£0.00

£28.09

 

08.02.17

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 

£2,806.92

£331.00

£3,137.92

 

 

 

 

13. DATE & VENUE OF NEXT MEETING 8:00pm on 10 May 2017 at War Memorial Hall, Cleeve Prior to be precededby the Annual Parish Meeting at 7:15pm.

 

 

Minutes for March 2017

 

CLEEVE PRIOR PARISH COUNCIL

103

Minutes of the meeting held 8 March 2017 at War Memorial Hall, Cleeve Prior

 

 

Present:

Councillors: Mary Smith, Beverly Rhodes (Chair), Richard Lasota, Hazel Stewart- Davies and

 

Peter Wilson (co-opted during the meeting)

 

In Attendance:  S Arble (Clerk), WCC Cllr Adams and one member of the public.

 

386

Apologies received from Sue Robinson and accepted by the Council.

 

 

DECLARATION OF INTERESTS

 

387

No interests declared.

 

388

No dispensations requested.

 

 

389                         The Council resolved to approve the MINUTES of the meeting held 8 February 2017at War Memorial Hall, Cleeve Prior.

 

390

WDC Cllr Lasota reported the following:

 

A.  Requested WDC fly-tipping officer to visit the Traveler Site. Waiting for written

 

 

report, but there are no dangerous materials on site.

 

B.  Concerned about Council liability should somebody be injured on the CPO land.

 

 

The Clerk pointed out that the Council has liability insurance.

391

WCC Cllr Adams reported the following:

 

A.

Grants issued to Cleeve Prior organizations

 

 

-Bowls Club for new short mat

 

 

-Chroniclers

 

 

-£760 Parish Wharf for wildlife camera, life preserver etc.

 

B.

Investigating pedestrian access into The Close

 

C.

Gate entrance at Bridle Path on Mill Lane complete

 

D.

Reported poor road surface on Main St for planned maintenance

 

E.

Rubbish on and near bridle path behind the Traveler Site being investigated

 

F.

Poor state of Main St reported to WCC, hope to be repaired as routine maintenance

 

Cllr Rhodes reported damage grate/road on Hoden Lane.  The Clerk forwarded email

 

with a photo.

 

Chair Rhodes suspended the meeting from 8:25 until 8:35 for Public Question Time.

 

Notes are at the end of the Minutes.

 

PLANNING

392

No planning applications for consideration.

393

17.00067.HP: WDC pending – the Council objected to this application

394

17.000.94.LB: WDC pending – the Council objected to this application

 

 

 

 

 

 

 

CLEEVE PRIOR PARISH COUNCIL

 

 

104

 

 

FINANCE

 

 

 

 

 

 

 

 

 

 

 

 

395

 

The Council resolved to approve the payment schedule.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ref

Chq

Payee

 

Details

 

 

Net

VAT

Total

Chq Total

 

Date

76

414

S Arble

 

Feb 17 Wage

 

£435.55

£0.00

 

£435.55

 

 

 

76

414

S Arble

 

Feb 17 Expenses

 

£20.91

£0.58

 

£21.49

£457.04

 

08.03.17

 

 

 

 

Move bin across from Kings

 

 

 

 

 

 

 

 

77

415

WDC

 

Arms

 

 

£25.58

£5.12

 

£30.70

 

 

08.03.17

78

416

Npower

 

001 Oct-Dec 16

 

£8.87

£0.44

 

£9.31

 

 

 

79

416

Npower

 

002 Oct-Dec 16

 

£106.78

£5.34

 

£112.12

£121.43

 

08.03.17

80

417

WCC

 

CP Estate Rent

 

£30.00

£0.00

 

£30.00

 

 

08.03.17

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 

 

 

 

 

£627.69

£11.48

 

£639.17

 

 

 

396

 

The February 2017 Income & Expense Report was noted.

 

 

 

 

397

 

Cllrs Rhodes confirmed the reconciliation is correct.

 

 

 

 

 

 

Date

 

 

 

Date

 

 

 

 

 

 

 

 

01-Feb-17

 

to

28-Feb-17

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current Account

 

 

 

 

 

 

 

 

 

 

 

 

add

 

balance

 

 

 

 

 

 

5923.39

 

 

 

 

 

 

 

Deposit Account

 

 

 

 

 

 

 

 

 

 

 

 

add

 

balance

 

 

 

 

 

 

48421.29

 

 

 

 

 

 

 

Cheques paid

 

 

 

 

 

 

 

 

 

 

 

 

less

 

uncleared:

 

 

 

#410

 

 

39.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

equ

 

Balance C/F

 

 

 

 

 

 

54305.68

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Opening Balance Deposit Account

 

 

 

 

 

 

53419.08

 

 

 

 

 

Add receipts for period

 

 

 

 

 

 

2.21

 

 

 

 

 

Less payments for period

 

 

 

 

 

 

5000.00

 

 

 

 

 

Opening Balance Current Account

 

 

 

 

 

 

2727.51

 

 

 

 

 

Less FEB payments:

 

 

 

 

 

 

3137.92

 

 

 

 

 

Add receipts for period

 

 

 

 

 

 

6730.80

 

 

 

 

 

Less JAN payments

 

 

 

#404 cancelled

436.00

 

 

 

 

 

Closing Balance

 

 

 

 

 

 

54305.68

 

 

 

 

 

 

 

NEW MOTIONS FOR CONSIDERATION

 

398                         The Council resolved to request CPHT to resubmit the grant application due toinsufficient information. The Council would like to know exactly how the £1800 grant will be spent so that an invoice can be matched with the grant request. ACTION: Clerk to inform B Taylor of the resolution.

 

399                         The Council resolved to purchase a life buoy, life line and cover for use at the ParishWharf at a cost of £125.62 plus VAT.

 

400                         The Council resolved to purchase a Bushnell Trophy Camera at a cost of £134.99 tobe used for monitoring wildlife at the Parish Wharf.

 

CLEEVE PRIOR PARISH COUNCIL

105

 

401                         The Council resolved to spend up to £1000 to complete the project of tidying up theBirmingham Anglers land adjacent to the Parish Wharf subject to receiving written permission to carry out the work and investigating alternative free sources for the rental of a JCB digger.

 

402

Councillors were either unable to attend the CALC training sessions or not interested in

 

the courses on offer.

 

CLERK’S UPDATE

 

Correspondence for consideration

403

P Turner 28.02.17 email: The Council resolved to respond to email with general

 

comments of the comments are noted, processes ongoing, will update when more

 

information is available. ACTION: Clerk to draft email.

404

Limebridge 21.02.17 email: The Council resolved to trial the Limebridge offer of £50

 

for 200 linear meters call out charge to spray weeds on gutters and footways; £0.10 per

 

meter thereafter.  ACTION: Cllrs to inform Clerk of specific areas which require

 

weed spraying.

 

405                         Tabled Correspondence - none

 

Correspondence Sent

 

406

20.02.17 email from Cllr Robinson to WCC Cllr Adams RE poor condition of Main St-

 

see Minute 391F.

 

PROGRESS REPORTS

407

IT Sturgess Letter RE pedestrian access to The Close emailed to WCC Cllr Adams on

 

13.02.17

– request forwarded to G Brienza.

408

Rooftop has not responded to request for £1000 contribution toward cutting Rooftop

 

grass in Cleeve Prior. ACTION: Clerk to request an update.

 

COUNCILLOR REPORTS & Future Agenda Items

409

Cllr Smith stated the day and time of meetings will be covered in the currently under

 

review Standing Orders.  Therefore there is no need for a possible Cllr Lasota proposal

 

to alter the day of meetings as a future agenda item.

410

The Council does not see a need for a possible security measures proposal involving a

 

security company.  Therefore this item was removed from future agenda items.

411

Cllr Stewart-Davies attended the Area CALC meeting on 01.03.17.

 

A.  Future of Acute Hospital Services in Worcestershire was outlined.  Focus on the

 

separation of planned and emergency care to reduce waiting times and cancelled

 

operations.  Consultation closes on 30.03.17 – www.worcsfuturehospitals.co.uk

 

B.  Herefordshire and Worcestershire Sustainability and Transformation Plan is out for

 

consultation and can be viewed at www.yourconversationhw.nhs.uk

412

Cllr Rhodes reported that the Council received a grant for £760 from the WCC Divisional

 

Fund to spend on items for the Parish Wharf.  It is intended that a picnic table will be

 

purchased in March.  See Minutes 399 & 400 for other items.

413

Cllr Smith requested that a note about horses riding on pavements and cars parked on

 

pavements be placed in the next issue of Parish Magazine.

 

CLEEVE PRIOR PARISH COUNCIL

106

 

414                         DATE AND VENUE OF NEXT MEETING:8:00pm on 12 April 2017 at War MemorialVillage Hall, Cleeve Prior.

 

415                         Meeting closed at 9:25 pm.

 

Signed__________________________________ Date_________________________

 

 

 

OPEN QUESTION TIME NOTES

 

A parishioner requested if the Council had any comments regarding the NDP Basic Conditions Statement. Cllrs responded that they haven’t yet seen the document. The Clerk could not find the email in question and had no memory of such. ACTION: T Carr to forward document to the Clerk which will then be forwarded to cllrs for comment.

 

 

 

 

Minutes prepared by S Arble, Clerk to the Council, 10.03.17.